Terms of Service

Last updated: 2026-05-16

These Terms of Service ("Terms") govern your access to and use of the DealRecord platform and services ("Service") provided by DealRecord ("DealRecord," "we," "us," or "our"). By accessing or using the Service, you agree to be bound by these Terms.

If you are accepting these Terms on behalf of a company or other legal entity, you represent and warrant that you have the authority to bind that entity to these Terms.

1. Account Registration & Eligibility

The Service is intended for business use only. To use the Service you must:

• Provide accurate, current, and complete registration information
• Keep your account credentials secure and confidential
• Notify us immediately at privacy@dealrecord.com of any unauthorised access to your account
• Be at least 18 years of age and have the legal authority to enter into binding contracts

You are responsible for all activity that occurs under your account.

2. Subscription & Payment

Access to the Service requires a paid subscription. By subscribing, you agree to:

• Pay all fees applicable to your chosen subscription plan
• Provide accurate and current billing information
• Automatic renewal of your subscription at the end of each billing period unless you cancel before the renewal date

Annual subscriptions are billed upfront and are non-refundable. Monthly subscriptions may be cancelled at any time; you retain access to the Service until the end of your current billing period.

We reserve the right to suspend access to the Service for accounts with invoices unpaid after 14 days' written notice.

3. Data Ownership

You own your data. All investment records, deal data, diligence documents, IC deliberation notes, pass rationale, outcome data, and any other content you upload or create within the Service ("Customer Data") remains your sole property.

DealRecord claims no ownership of or rights to Customer Data beyond what is strictly necessary to operate and provide the Service. We will not use Customer Data for any purpose other than:

• Operating and maintaining the Service
• Complying with applicable legal obligations
• Any additional purpose for which you provide explicit written consent

4. Confidentiality

We understand that Customer Data routinely includes sensitive, non-public investment information. DealRecord treats all Customer Data as strictly confidential. Specifically, we will:

• Access Customer Data only as necessary to operate the Service or to respond to authorised support requests
• Ensure that all DealRecord employees and contractors with access to Customer Data are bound by written confidentiality obligations
• Not disclose Customer Data to any third party except as described in our Privacy Policy (sub-processors) or as required by applicable law

If we receive a legal demand to disclose Customer Data, we will provide you with prompt written notice and, where permitted, cooperate with you to limit the scope of the disclosure.

5. Acceptable Use

You agree not to:

• Reverse engineer, decompile, or attempt to extract source code from the Service
• Circumvent, disable, or otherwise interfere with security features of the Service
• Use the Service to transmit malware, ransomware, spam, or other malicious code
• Use the Service in any manner that violates applicable law, including applicable securities and financial regulations
• Upload material non-public information (MNPI) in a manner that violates applicable securities laws or regulations
• Sublicense, resell, or otherwise transfer access to the Service to any third party without DealRecord's prior written consent
• Use the Service to harass, abuse, or harm any person

6. Intellectual Property

DealRecord IP: We own all rights, title, and interest in and to the Service, including its software, code, design, trademarks, logos, and documentation. Nothing in these Terms transfers any DealRecord IP rights to you.

Customer IP: You retain all rights, title, and interest in and to Customer Data. By using the Service, you grant DealRecord a limited, non-exclusive, royalty-free, worldwide licence to access, process, store, and transmit Customer Data solely as necessary to provide the Service to you. This licence terminates when your subscription ends.

7. Limitation of Liability

Exclusion of consequential damages: To the maximum extent permitted by applicable law, neither party will be liable to the other for any indirect, incidental, special, consequential, exemplary, or punitive damages, including loss of profits, loss of revenue, loss of data, or business interruption, even if advised of the possibility of such damages.

Aggregate liability cap: DealRecord's total cumulative liability to you for any and all claims arising out of or related to these Terms or the Service will not exceed the total fees paid by you to DealRecord in the twelve (12) calendar months immediately preceding the claim giving rise to liability.

Carve-outs: The limitations above do not apply to liability arising from gross negligence, wilful misconduct, fraud, death or personal injury, or either party's obligations under Section 8 (Indemnification).

8. Indemnification

You will defend, indemnify, and hold harmless DealRecord and its officers, directors, employees, agents, and successors from and against any and all third-party claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys' fees) arising out of or related to:

• Your Customer Data or your use of the Service
• Your violation of these Terms
• Your violation of any applicable law or the rights of any third party

DealRecord will promptly notify you of any such claim and cooperate reasonably in its defence. You will not settle any claim that imposes liability or obligations on DealRecord without our prior written consent.

9. Term & Termination

Term: These Terms take effect on the date you first access the Service and remain in effect for the duration of your active subscription.

Termination for cause: Either party may terminate these Terms upon written notice if the other party commits a material breach and fails to cure that breach within 30 days of receiving written notice describing the breach.

Termination for convenience: You may cancel your subscription at any time through your account settings or by contacting us. Cancellation takes effect at the end of your current billing period; no partial refunds are issued.

Effect of termination: Upon expiry or termination of your subscription, your access to the Service will be suspended. Your account will remain accessible in read-only mode for 30 days following termination to allow you to export your Customer Data. After that 30-day period, all Customer Data will be permanently and irreversibly deleted from our systems.

10. Governing Law & Dispute Resolution

These Terms are governed by and construed in accordance with the laws of the State of Delaware, without regard to its conflict-of-law principles. Any dispute, claim, or controversy arising out of or relating to these Terms or the Service shall be resolved exclusively in the state or federal courts located in New Castle County, Delaware, and each party irrevocably submits to the personal jurisdiction of those courts.

Class action waiver: To the extent permitted by applicable law, you waive any right to bring or participate in any class action lawsuit, class-wide arbitration, or representative action arising out of or relating to the Service or these Terms.

11. Changes to Terms

We will provide at least 30 days' prior written notice of material changes to these Terms via email to the account email address on file. The revised Terms will take effect on the date stated in the notice. Your continued use of the Service after the effective date of any changes constitutes your acceptance of the revised Terms.

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